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Accounts Payable/Accounts Receivable Coordinator


Do you want to help investigative journalism survive—and thrive? Mother Jones, an award-winning independent news organization, is looking to hire a top-notch Accounts Payable/Accounts Receivable Coordinator to join our amazing administration team.

This position is located in our San Francisco headquarters.

The ideal candidate has a passion for independent nonprofit journalism, a strong work ethic, great communication skills, and exceptional attention to detail.

Accounts Payable Responsibilities:

Manage high volume of invoice flow for all departments and fiscally sponsored projects, including ensuring all invoices are approved, accurately billed, coded, and input into the financial system
Create and input check requests for submitted contracts/W-9s
Maintain accurate and up-to-date AP vendor/client/customer files in compliance with the organization’s stated policies and procedures
Act as accounts payable contact for the organization, fielding all vendor inquiries
Process non-payroll EDD and independent contractor required filings (1099s, etc.)
Reconcile monthly credit card bills
Prepare and issue checks
Expense monthly postage usage
Post check deposits daily for all incoming cash received
Post electronic deposits, PayPal and credit card deposits (review bank accounts daily, merchant accounts weekly)
Post membership deposits weekly
Billing for advertising (print & online), reprints/royalties, subtenants, independent newsstand distributors
Send monthly aging reports to advertising department; review and respond to aging report results regularly to maintain reasonable outstanding balances
Maintain accurate and up-to-date AP vendor/client/customer files in compliance with stated policies and procedures
Serve as billing point of contact
Provide relevant A/R and A/P audit documentation as needed
Provide monthly reconciliation for Edit/Art issue expenses
Run monthly department manager reports
Run matching gift donation aggregator company reports as available
Manage monthly miscellaneous journal entries as required
Miscellaneous projects as assigned by senior staff accountant and supervisor
BA/BS in business field a plus (or equivalent work experience)
2-3 years relevant experience in accounting and/or accounts payable and accounts receivable
Proficient in Microsoft Office suite and QuickBooks
Knowledge of general accounting practices
Excellent communication and time-management skills
Excellent organizational skills and keen attention to detail

Accounts Receivable/Billing Responsibilities:

Other Responsibilities:


Mother Jones and its parent organization, the Foundation for National Progress, are committed to building and maintaining a diverse and welcoming workplace. We do not discriminate in our hiring based on race, color, religion, ancestry, sex, sexual orientation, gender identity, national origin, marital status, veteran status, union activity, physical or mental disability, AIDS/HIV status, on-the-job injuries, age, or any status otherwise protected under applicable federal, state, or local laws.

To apply, please send us a résumé and a personalized cover letter telling us why this is the org/job for you. Email both documents to jobs (at) motherjones (dot) com with “AP/AR Coordinator” as the subject line (PDF attachments only). No calls, please.


Program Director, Accounts Payable at The University of Texas Medical Branch (UTMB Health) 


The Director, Accounts Payable will set the strategic direction for the Accounts Payable Department, as well as define and plan for the achievement of goals and objectives. He/she will ensure the team achieves the optimal balance between cost, efficiency, accuracy and service delivery as well as drive operational efficiencies and manages day-to-day staff activities. Other responsibilities include benchmarking, operational reporting, scorecards, management reporting, performance management, budgeting, analysis and other financial activities with a broad functional or organizational scope.

Minimum Qualifications:
Bachelor’s degree in related field and 6 years of related experience, with increasing supervisory responsibility.

Preferred Qualifications:
Master’s degree in Business and 10 years of related experience Related experience in a Healthcare setting PeopleSoft Enterprise Resource Planning (ERP) experience

Must be able to work in a fast-paced environment and meet strict deadlines
Excellent communication skills and strong analytical and problem solving-skills required
Exhibit deep knowledge of the Accounts Payable function and how it interacts with Finance, Purchasing, Operations and other departments
Experience in e-commerce activities with emphasis on Electronic Data Interchange and Automated Clearing House payment mechanisms
Understanding of accounting principles and how to apply them Ability to execute the efficient retrieval, compilation, and utilization of financial data and transactional information from ERP systems
Advanced Microsoft Excel skills
Experience with continuous improvement principles
Strong management skills and ability to proactively monitor customer satisfaction and the quality of services provided

UTMB Health is one of the largest, fastest growing academic health centers in the U.S. The state’s first academic medical center, UTMB Health has been at the forefront of educational, research and clinical excellence since its founding in 1891. Today, UTMB Health’s researchers are making investigative breakthroughs and therapeutic developments that are changing the world. The institution’s clinical enterprise is growing dynamically to meet regional health care needs.

UTMB Health is located on Galveston Island along the Texas Gulf Coast. Enjoy the island life with moderate temperatures and year-round outdoor activities only 50 minutes from all the amenities that Houston has to offer! UTMB Health also offers a comprehensive total rewards package including day one medical benefits with no premium for employee coverage, participation in the Teacher's Retirement System (TRS), a generous paid holiday schedule, and various others perks. Enjoy our small town, family culture and collaborative environment while you work, live, & play on sunny Galveston Island! Visit our website at to learn more about our institution.

Primary office location is in Webster, Texas.

For more information or to apply online, go to

UTMB Health strives to provide equal opportunity employment without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Lead Accounts Payable at Crown Packaging, Richmond, BC


Crown Packaging is an integrated manufacturer and marketer of corrugated cartons and sheets, printed paper wraps and wallboard tape.

We have built a strong and loyal customer base by developing and nurturing strategic partnership style relationships. We are the premier corrugated packaging company in Western Canada. Our state-of-the-art manufacturing facility in Richmond, BC works seamlessly with our sales offices and distribution centers in Kelowna, Calgary and Edmonton to provide outstanding products and services to over 900 customers throughout the region.

Crown Packaging is dedicated to providing an engaging and positive work environment. Many of our employees have enjoyed working for Crown Packaging for the greater part of their careers; we have many employees with 20, 25, 30, even 35 years of service.

A position is available for an Lead Accounts Payable who will work with a high volume of our regular clients in our Richmond division.

Job responsibilities for this position:

• Communication of payment information and dispute resolution with suppliers with fast and accurate responses
• Communication with internal stakeholders as related to suppliers (ie purchasing)
• Accurate coding, data entry and matching of invoices to multiple systems following internal control in a high volume and fast environment
• Coordination of approval of incoming invoices within the company and its divisions
• Month end accrual process
• AP related reconciliations
• Payments
• Other duties as assigned

Requirements for the role:
• Attention to detail, accurate data entry and proofing skills.
• Good interpersonal and communication skills and the ability to work effectively in a fast-paced environment.
• 8-10 years' working experience in Accounts Payable in a Manufacturing industry, would be a definite asset.
• Proficiency with Microsoft Office based applications and knowledge of computerized accounting systems required.
• Strong business acumen.
A friendly and pleasant approach when dealing with colleagues and customers.

• BC Medical
• Extended Health Care
• Group Retirement Savings Plan

This position offers a competitive salary and an excellent benefits package. We are an equal opportunity employer, and as such, will review all qualified applicants for this posted position. If you feel you would be a good fit for this role, please apply to and place Lead AP in the subject line.
We thank all applicants for their interest, however, only those selected for interviews will be contacted. Our location is not situated near public transit, applicants must have their own vehicle.

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