Table of Contents

Monday, April 25, 2016

That invoice is how old???

© 2016 Zafiro Hernandez
Have you ever had a call from a vendor asking for payment on a one-year-old invoice? You think to yourself, "who would wait a year before contacting you anyway" SMH! Well, Here are a few reasons that I have come across over the years.

* Invoice is missing contact information.
* The vendor is not sending the W9 form.
* Invoices are not sent to AP, there are being sent to the purchaser (and never made it to AP).

I want to hear from you! Have you heard of this happening before? What is your story (or the story you heard)?

Friday, April 15, 2016

Today is not Tax Day!

Quick FYI: Just in case you were sweating bullets over getting your tax return done today (since it is April 15th), realize you have a bit more time. This year you have until Monday, April, 18th.

According to the IRS website, "Friday, April 15, 2016, is Emancipation Day, so tax year 2015 returns are due Monday, April 18, 2016. Taxpayers in Maine and Massachusetts observe Patriots' Day on April 18, 2016, so they will have until Tuesday, April 19, 2016, to file" - source:

Thursday, April 14, 2016

We need your thoughts about checks!

I want your opinion. Please give me your thoughts on this survey about checks:

Your input will help our group grow and if you add your contact info at the end of the survey you can win this book (or similar):
Thanks again! 

- Robert Ruhno
  Accounts Payable Professionals Group

Sunday, April 10, 2016

IRS car mileage rates VS. Gasoline Prices

I was curious to see what it would look like to see the IRS mileage rate graphed out (the blue graph line below). 

Then I thought, wouldn't it be interesting to chart the average US gasoline prices (in red below) for the same years, then overlay the graph lines over the IRS graph. Here is that result:
IRS Mileage rates vs Average US Gasoline Prices | APPG 2016

This chart can be found on the IRS website (
PeriodRates in cents per mileSource
July 1 - Dec. 31, 201155.51423.5IR-2011-69
Jan. 1 - June 30, 2011511419IR-2010-119
July 1 - Dec. 31, 200858.51427IR-2008-82
Jan. 1 - June 30, 200850.51419IR-2007-192
Pub. L. 109-73
2003361412Rev. Proc. 2002-61
200236.51413Rev. Proc. 2001-54
200134.51412Rev. Proc. 2000-48
2000-2 C.B. 570
200032.51410Rev. Proc. 99-38
1999-2 C.B. 525
1999311410Announcement 99-7
1999-1 C.B. 306
Rev. Proc. 98-63
1998-2 C.B. 818
199832.51410Rev. Proc. 97-58
1997-2 C.B. 587
199731.51210Rev. Proc. 96-63
1996-2 C.B. 420

Robert Ruhno

Social Media Director
Accounts Payable Professionals Group
Please accept my invitation to join us. Click here now!

Friday, April 8, 2016

Why Accounts Payable Recovery Auditing?

Here's what you get out of recovery audits:

1. Recover money that is due to the company.

You can use a recovery audit service to find duplicate payments, overpayments of sales & use tax, lost discounts and other payment errors.

Your company's internal Auditors may be able to find the low-hanging fruit, or easier to find duplicate payments. This may be the top 100 vendors or maybe a 10% sample of vendors.

Often a recovery auditing company can do an audit right after your internal auditors and still find money.

Audit firms can differ in technology and expertise, which is why it can be a good idea to use multiple audit recovery companies.

2. Correct any AP processes that may be causing this problem.

An AP recovery audit may discover a process that may be in need of changing or sometimes fraud may be uncovered.

What are the costs: Typically the fees are a percentage of the amount that gets recovered. So if the audit does not uncover anything there is no cost.

Click here now to get access to our spreadsheet containing contact information for several recovery audit companies: APPG Spreadsheet for AP Recovery Companies.

( if you work for a recovery audit company, feel free to add your information to our spreadsheet today).

Robert Ruhno
Social Media Director
Accounts Payable Professionals Group

Tuesday, April 5, 2016

APP2P Conference & Expo

The Accounts Payable & Procure-to-Pay Conference & Expo is the most important get-together for Accounts Payable Professionals this year so far. The amount of AP specific knowledge that you will gain, by attending this event, is huge!

The date and place are May 23-25, 2016 in Walt Disney World, Florida. You can take the APS & APM exams, sit-in on many informative sessions, and network with fellow AP Professionals and Industry Pros.

For more information on this event click now on